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September 2019:

Position/Job Description


Further details

Part time Medical Secretary / Administrator

We are looking for an experienced & enthusiastic Medical Secretary /Administrator to join our friendly & busy team.

We have a growing list size of circa 6300 patients & our dedicated staff have built an excellent reputation in meeting the needs of our patients.

The ideal candidate will possess excellent communication / organisational skills, a good telephone manner, be able to deal with sensitive & confidential issues appropriately, remain calm under pressure & prioritise workload to meet deadlines.

The role is varied & will at times incorporate reception cover on an ad-hoc basis to meet the business needs. Our usual reception hours are 8am to 6:30pm with late nights Tuesday till 8pm & Thursdays to 7.30pm.

Duties include:

·         Variety of Secretarial & administrative duties i.e. typing referral letters, using E-Referral system.

·         Processing applications for private medical reports, insurance claims & other private work, including requests for access to patient records.

·         Summarising & read coding of relevant information from patient’s clinical records, hospital correspondence

·         Dealing with telephone queries

·         Liaison with outside agencies / Secondary care

·         Filing


This role will include a requirement to attend PPG quarterly meetings (Monday evenings), producing an agenda prior to meetings & taking/typing minutes. Email liaison with PPG members to circulate documentation, discussing ideas for promotion of both the surgery & PPG, supporting & facilitating any events.

Candidates must be able to work as part of a team & be flexible to cover additional hours / cover staff holidays & sickness when required.

NHS & SystmOne experience preferred – but not essential.  Training will be provided.

Hours: 20 per week, Monday, Tuesday, Wednesday & Thursday

 9.30 to 2.30 – (with option to work till 3pm with 30 min unpaid break)


CV applications to be submitted to

Please ensure you supply your current notice period, along with your current hourly pay rate.


Interviews will be scheduled to take place between 2nd to 9th October 2019.


hourly rate, negotiable & dependant on experience


5.6 weeks annual leave inclusive of bank holidays,  (pro rata)


Option to join NHS Pension scheme.


Free onsite parking


Café onsite



If you are interested in either a clinical or admin position, we would be happy to keep your application on file should suitable positions become available. To be considered, please forward your C.V. and a covering letter preferably by email, stating your current salary & notice period, for the attention of:

Michelle Ford - Practice Manager to


Your Neighbourhood Professionals. Just a Click Away! Craig Puller Piviot Point Counselling
Your Neighbourhood Professionals. Just a Click Away! Craig Puller Piviot Point Counselling